Admin Executive

Home Admin Executive


  • Process of orders for key customers and cash sales orders
  • Provide support to the sales team in orders creation and attend to customer queries
  • Handle the walk-in customers for self-collection
  • Handle the inbound and outbound logistics which involves co-ordinating/arranging with internal/external parties on the timely scheduling of incoming/outgoing containers and manpower resources for loading/unloading of containers at the warehouse
  • Liaise with freight companies, suppliers and vendors on purchases, contract renewals, quotation and contract terms
  • Tracking of vehicle maintenance schedule and arrange for timely servicing and repairs
  • Maintain and update leave and MC records, including monitor MC of Warehouse/Store and Logistic staff, and update Accounts for payment of attendance allowance
  • Handle the application and renewal of work passes
  • Handle job postings on the Job Bank
  • Procure and maintain office stationery and equipment, and other necessities (eg cleaning and hygiene essentials)
  • Coordinate with cleaning contractor on cleaning duties, requirements and schedule, ensuring office cleanliness is maintained
  • Responsible for ensuring general functionality of the office
  • Receive and attend to visitors
  • Attend to all incoming phone calls and be the first in line to take the calls
  • Handle adhoc administrative duties and projects as assigned


  • Meticulous
  • Communication and influencing
  • Organization and Planning
  • Taking Ownership
  • Proactiveness and Initiative


  • Quality of services provided to the internal team and external customers/vendors
  • Timely completion of assignments with good quality